Zoom Webinar Checklist - Set-up, Present, and Record as a Guest Speaker

In this post, I document how I Set up, Present, and Record a Zoom Webinar, hosted by someone else. I will have to show my face, my Google Slides, and my iPhone or Android Phone Display. 

This Saturday will be the actual presentation to about 500 people. Tomorrow morning is the dry run. 

CHALLENGE - I want to record my presentation and not the participants. I don't want to record on Zoom because it shows the attendees... anyway I have no access as a non-host. 

Here is every little thing I did to set up the dry run... in the form of a checklist that I can use in the future to eliminate stress. 

Items Required...

• Video Switcher and Video Recorder: Yololiv Yolobox Pro
• Zoom Meeting Software: On HP Envy X360 AMD Ryzen 7 Windows Laptop
• Display Sources:
• My Face -  Panasonic Lumix FZ2500 (alternative backup - Samsung NX500 Mirrorless Camera with 16-50mm Kit Lens)
• Google Slides - From Macbook Air M1
• iPhone 12 Pro Max Mirrored Display or Samsung Galaxy S10 Mirrored Display
• Internet Wifi Router: Xiaomi Wifi Router 4C - Ethernet and Wifi

Set-up Checklist... 

1. Turn on Yolobox Pro and Switch to Monitor Mode.  
2. Connect the Face Camera (Panasonic Lumix FZ2500) to Yolobox Pro. 
3. Attach wireless mic (Lensgo 348C) 
4. Connect earphones to the Audio Monitor output jack on Yolobox Pro. 
5. Connect the Macbook to Yolobox Pro via USB to HDMI adapter. 
• Open and Play Google Slides File. 
6. Connect iPhone to Macbook visa USB-C to Lightning cable. 
7. Mirror iPhone screen to the MacBook using Quicktime. 
• Open Quicktime > Select New Movie Recording.  
• Set Camera and Microphone to iPhone. 
• Slide up the volume by about 30% to hear the iPhone. 
8. Set up green-screen effect on Yolobox Pro.
• Place the Face over the Computer Display. 
• Set Face Camera to manual mode. 
• Fix white balance and exposure. Set focus in auto Single Center mode.
9. Connect Windows Laptop to AC power socket. 
10. Connect the internet to the Laptop via the USB-C to Ethernet adapter. 
11. Connect headphones to the Laptop - Logitech H111.
12. Clear cache files using CCleaner for Mac. 
• Open CCleaner > Select Analyze > Run Cleaner.
13. Check for 100 GB of available internal SSD space. 
14. Connect Yolobox Pro Webcam output to Laptop. 
• Turn on USB-C Out on Yolobox Pro.
15. Start or join a Zoom Meeting 1 hour earlier. 
• Select UVC Camera. 

Plan B:

• If Macbook fails, then Switch to Windows.
• If Google Slides fail, then Switch to the PDF version. 
• If iPhone fails, then switch to Samsung.  
• If the Internet fails, then postpone or cancel.

Side Note:

Brief - We are intending to have 2 speakers for the virtual webinar and would like to invite you to do a 1-1.5 hour session on How to edit videos using mobile applications. We are hoping for it to be a hands-on activity. On 9 Apr 2022, 9am to 12pm. 2 speakers 1 to 1.5hrs each. 100-500pax. Audience Early childhood industry. Want to make videos of kids for parents.

Proposed Agenda:

• Who is Adrian Lee - 5m
• How to make awesome videos with your smartphone- 5m
• How to use Capcut - Quick demo
• Hands-on - 1 exercise and 1 for standby
• Showtime - first 3 emails
• No Q and A - Contact me for more

~ Adrian Lee